Wedding Receptions and Functions.
“The Hirer” means any person, firm, company or other body, reserving any of the facilities at Stoke Rochford Hall.
“The Company” means Stoke Rochford Management Ltd.
“The Centre” means Stoke Rochford Hall Conference and Banqueting Centre.
“Date of Booking” means the date on which the Company accepts the hirer’s written confirmation.
“Commencement Date” means the date the reservation is due to commence.
“Director” means the Director of the Centre.

All charges shall be agreed between the Hirer and the Company at the date of booking. The Company reserves the right to increase any such charges, without prior notification.

The Hirer shall confirm to the Company in writing at the date of booking, the overall number of persons for whom facilities and meals are required. This figure will stand for accounting purposes, unless otherwise advised in writing. The Company reserves the right to designate which area within the Centre the Hirer’s function will be accommodated dependant upon the final numbers and other commitments from alternative bookings. Exclusivity of the centre cannot be guaranteed under any circumstances.

Charges will be made payable by the hirer for meals taken by any additional persons not booked at the confirmation date referred to in condition 3.

The Hirer shall on confirmation of the booking, pay the Company a non-refundable deposit of £500.00.

Payment terms:  50% of the total balance estimated is payable four weeks prior to the commencement date. The final balance is due no later than 10 days before the commencement date. Any additions, thereafter, will be invoiced after the function. We regret that we cannot accept credit card payments.

Total/part Cancellations:  Any cancellation or reduction on numbers must be confirmed in writing. In the event of any such cancellation or reduction for whatever reason, there will be charges as follows on the originally confirmed numbers:-
For cancellation up to 9 months prior to the start date, there will be no charge.
For cancellation between 9 and 3 months prior to the start date, the charge will be 20% of the estimated total charge (food and beverage charges) for the event or cancelled element.
For cancellations between 3 months and 6 weeks prior to the start date the charges will be 50% of the estimated total charge (food and beverage charge) for the event or the cancelled element.
For cancellations less than 6 weeks from the start date, the charge will be 75% of the pre-booked food and beverage or cancelled element.

V.A.T at the current rate will be applied.

Subject to availability, accommodation may be booked direct by guests with Stoke Rochford Hall.  Full payment is required at the time of booking, which is subject to a 50% cancellation charge from the time of booking to 3 months of the arrival, or 100% within 3 months of arrival.

The hirer shall ensure that the members of his/her party comply with all requirements of the Director of the Centre, or his representative. If in the opinion of the Director, the behaviour of any members of the Hirer’s party is unacceptable, the Director may require him/her to leave the Centre and no refund of charges shall be made unless the Director so decides.

The Company, its Management and Staff, other than on the establishment of their negligence, shall not be liable for any loss, damage or injury suffered by the Hirer or any members of his/her party or any other persons visiting the Centre in connection with the Hirer’s reservation.

The Company does not accept responsibility, liability or make good any property, goods, articles whatsoever placed, deposited, brought or left upon the premises by the Hirer or by any members of his/her party or by any other person visiting the Centre in connection with the Hirer’s reservation.

The Company shall not be liable for any loss due directly or indirectly to any breakdown of machinery, failure or supply of oil, electricity, leakage of water, fire, government restriction or act of God, which may cause the Centre to be closed (temporarily or permanently).

The Hirer shall take good care of and shall not cause damage to the Centre and/or grounds or to any part thereof or to any fittings, equipment or other property therein and shall pay to or reimburse the Company for damages thereto (including accidental damage) caused by any act of neglect by himself or any members of his/her party or any person visiting the Centre in connection with the hirer’s reservation.

The Hirer shall not use or permit the Centre to be used for any purpose other than that set out in the Hirer’s letter of confirmation.

The Hirer shall not use the name of the Centre in any way for promotional or other purpose whatsoever, without the Company’s written approval, except for the use of the name in factual information.

Any complaint arising out of the booking must be made to the Director of the Centre or his representative forthwith upon the occasion of such complaint.

The Company may cancel any booking, provided that notification of such cancellation is given to  the Hirer prior to the commencement date. The Company shall not incur any liability to the hirer whatsoever other than the return of any monies paid.

These conditions shall be construed in accordance with and subject to the laws of England and Wales and the Courts of England and Wales shall have jurisdiction.